III. Printing and Reprinting of Voters ID Cards

1. Grounds for Printing of Voter's ID Cards
   1. Newly approved and validated registration records;
   2. Transfer of residence within the same barangay/district/city/municipality which involves change in precinct assignment and/or accompanied by an application for change of name/status or correction of entries;
   3. Transfer of residence to another district/city/municipality;
   4. Transfer with reactivation;
   5. Correction of entries;
   6. Change of status;
   7. Change of precinct assignment of voters due to alteration of boundaries/re-mapping of local government units (LGUs) which shall affect the territorial boundaries of mother/original precinct/s;
   8. Incomplete/unreadable/poor capturing/recording of biometrics data.
2. Ground for Re-printing of Voter's ID Cards
   1. Lost, torn, damaged or defaced voter's ID cards
3. General Procedures
   1. For Letter A, Nos. 2 to 6, the voters shall accomplish in the OEO a Request for Printing of New Voter's ID (Annex "B") and surrender their old voter's ID cards, if any. The fact of turning over the old voter's ID cards shall be indicated in the request. If the voters cannot present the voter's ID cards, a Sworn Statement of Loss (Annex "C") shall be submitted instead. Copies of such statements shall be attached to Annex "B" and kept for record purposes by the EO.
   2. For Letter A, No. 7, the EO shall fill-up a Request for Printing/Re-printing of Voter's IDs by Election Officers (Annex "D") and forward the same to EBAD which shall come up with a recommendation for the printing/re-printing of new voter's ID cards of voters who shall be affected by the boundary alteration/re-mapping by LGUs to the Commission En Banc. The database showing changes in precinct assignments shall be forwarded to ITD by EBAD.
      
      Upon receipt by the EO of the new voter's ID cards and before they shall be released to the voters, the EO shall require the voters to surrender their old voter's ID cards, if already released to them prior to the boundary alteration/re-mapping. The old Voter's ID cards shall be disposed subject to the policy on disposal of public records.
      
      If the voters can no longer present their old voter's ID cards, a Sworn Statement of Loss (Annex "C") shall be submitted instead which shall be kept for record purposes by the EO.
   3. For Letter A, No. 8, if voter's ID cards cannot be printed due to incomplete/unreadable/poor quality of biometrics data, such as fingerprint impressions, dim, blurred or improperly cropped photographs, and those that are similarly flawed, the following procedures shall be observed:
      1. The ITD shall prepare the list of voters whose voter's ID cards cannot be printed due to any of the foregoing reasons and transmit said list to the OEO.
      2. Upon receipt of the list, the EO, through registered mail, shall notify the voters thereof and instruct them to appear in the OEO for the recapturing of their biometrics data.
      3. The EO shall submit to ITD, on a quarterly basis, the SNPDAT and the list of voters who underwent recapturing of biometrics data with a request for printing of voter's ID cards.
         
      The printing of voter's ID cards due to any of the grounds under Paragraph A shall be free of charge.
   4. For Letter B No. 1, in case of lost, torn, damaged or defaced voter's ID cards, the following rules shall be observed:
      1. If voter's ID cards were lost, torn, damaged or defaced, while in the possession of the voters, they shall fill-up in the OEO Annex "B". Attached the torn, damaged, or defaced voter's ID cards, if available, or, if not, a Sworn Statement of Loss (Annex "C") and pay one hundred pesos (P100.00) each. The total amount paid by the voters shall shoulder the costs of re-printing and delivery of the new voter's ID cards to the OEO. Copies of the statements shall be attached to Annex "B" while the original copies thereof shall be kept for record purposes by the EO.
         
         The EO shall issue an Official Receipt (OR) for every amount received. The original copy of the OR shall be given to the voters while a photocopy thereof shall be attached to Annex "B".
      2. If voter's ID cards were lost, torn, damaged or defaced while in the OEO, without the EO's fault, such as due to natural calamities, accidents or any other similar instances beyond his/her control and after exercising due diligence to avoid or minimize the loss, defacement or destruction of voter's ID cards, the EO shall notify the ITD thereof in writing together with the list of voters whose voter's ID cards were lost, torn, damaged or defaced for re-printing. For such purpose, the EO shall accomplish Annex "D". A brief narrative stating the proximate cause/s of such loss, damage or defacement of voter's ID cards shall likewise be appended in the request.
      3. If voter's ID cards were lost, torn, damaged or defaced while in the OEO due to the EO's fault, negligence or non-compliance with any of the provisions herein contained, he/she shall notify the ITD thereof in writing together with the list of voters whose voters' ID cards were lost, torn, damaged or defaced for re-printing. For such purpose the EO shall likewise accomplish Annex "D". In addition, the EO shall pay One Hundred Pesos (P100.00) for every voter's ID card lost, torn, damaged or defaced. The total amount paid shall shoulder the costs of re-printing and delivery of the new voter's ID cards to the OEO. The foregoing are without prejudice to the filing of an administrative case against the EO.

All registration records for printing and re-printing shall undergo AFIS cleansing.

Request for printing/re-printing shall be consolidated and forwarded by the EOs to ITD on a regular basis or as the need arises. For this purpose, only soft copies of Annexes "B" and "D" shall be submitted to ITD.