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  5. I. Procedure Before Printing of Voter's ID Cards

I. Procedure Before Printing of Voter's ID Cards

Posted: 29 September 2015
  1. Within the period provided in pertinent resolutions of the Commission on Elections, which shall herein after referred to as the "Commission", an applicant shall personally file an application for registration (including application for transfer of registration record, re-activation, change of name/status, correction of entries) with the Office of Election Officer (OEO).
  2. All applications filed shall be heard by the Election and Registration Boards (ERBs) of every district/city/municipality, on a quarterly basis, in accordance with the schedule set in the pertinent resolutions.
  3. Within a maximum period of five (5) days after every ERB hearing, the database (a.k.a. SNPDAT) of all approved applications shall be forwarded to the Commission's Main Office in Manila, through the Information and Technology Department (ITD).
  4. The SNPDAT shall then be uploaded by ITD to the data server for Automated Fingerprint Identification System (AFIS) processing where each record shall be matched with all other records nationwide to determine double/multiple registrations.

    All records found to match other records in the data server shall be treated as "hits" and thereafter printed, consolidated and endorsed by ITD to the OEO for deletion in the local database.

    Records identified as "hits" and those found to have incomplete/unreadable/poor quality of biometrics data shall not be printed their corresponding voter's ID cards.
  5. Registration records without problems/irregularities shall be printed their voter's ID cards and thereafter proceed to manual receiving, sorting, verification and packing (RSVP) by ITD.

    A detailed timeline showing the chronological processes involved before the printing of voter's ID cards, as stated above, is hereunder provided:

Process Period
Registration Period (Quarterly basis) 1 to 90 days
Election Registration Board (ERB) Hearing 1 to 5 days
Preparation of data by Election Officer (EO) 1 to 10 days
Submission of database (SNPDAT) 5 to 30 days
Preparation and uploading of data/migration of SNPDAT to the data server
  1. 1 to 30 days for 500, 000 records
  2. 1 to 32 days for 1.8 million records
AFIS cleansing
  1. 1 to 50 days for 500, 000 records
  2. 1 to 180 days for 1.8 million records
Generation of data
  1. 1 to 50 days for 500, 000 records
  2. 1 to 180 days for 1.8 million records
Printing of voter's ID cards
  1. 1 to 50 days for 500, 000 records
  2. 1 to 180 days for 1.8 million records
RSVP to transmission of voter's ID card bundles to the Internal Records Division (IRD) of the Administrative Services Department (ASD)
  1. 1 to 65 days for 500, 000 records
  2. 1 to 210 days for 1.8 million records
Total (From registration to RSVP)
  1. 185 days (6 months and 5 days) for 500, 000 records
  2. 330 days ( 11 months) for 1.8 million records

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