CHAPTER III
VALIDATION OF REGISTRATION RECORDS
Section Guide
- Sec. 38. Validation
- Sec. 39. Updating the records of PWDs and Senior Citizens and members of ICCs/IPs
- Sec. 40. Assignment of PWDs and Senior Citizens in Accessible Polling Places (APPs)
- Sec. 41. Extraction of records of PWDs and Senior Citizens in the database
- Sec. 42. Generation of data of members of ICCs/IPs
- Sec. 43. Withdrawal of intent to vote in APP
Section Details
Sec. 38. Validation. - Validation is the process of completing the data of registered voters who have no biometrics data or with incomplete biometrics data by capturing the same in the VRS.
The EO shall generate and print the list of registered voters with no biometrics data or with incomplete biometrics data by precinct.
Said list shall be posted in the bulletin boards of the district/city/municipal/barangay halls, and the OEO and in three (3) other conspicuous places within the locality.
Individual written notices shall be served by registered mail with return card to the voters concerned using the address indicated in the VRRs.
The conduct of Validation shall be in accordance with the following procedure:
- The voter shall personally appear before the OEO/satellite registration office;
- Based on the list of voters with no biometrics data or with incomplete biometrics, the EO shall conduct an interview on the personal circumstances in order to establish the identity of the voter. He/she shall be required to present any of the following documents enumerated in Section 12 hereof;
- Once the identity of the voter is established, the EO shall verify in the database whether his/her record has no biometrics data or with incomplete biometrics data. If the applicant has no biometrics data or with incomplete biometrics data, the date, time, name of the voter and VRR number shall be recorded in the logbook. Thereafter, he/she shall be directed to the VRM Operator.
The VRM Operator shall:
- Click "Select File", then click "Other Application" then click "List of Records";
- Type the last name and/or first name and/or maternal name in the space provided and click SEARCH button;
- Right-click in the record of the voter and select VALIDATION from the list of application type;
- Click on the BIOMETRICS tab;
- Capture the photo, signature and fingerprints of the voter; and
- Save the record.
- The voter shall be instructed to affix his/her signature in the logbook.
The EO shall prepare a report on the status of validation which shall be submitted together with the Quarterly Progress Report (QPR).
UPDATING OF RECORDS OF PWDs, SENIOR CITIZENS AND MEMBERS ICCs/IPs
Sec. 39. Updating the records of PWDs and Senior Citizens and members of ICCs/IPs. - PWDs and senior citizens who are already registered but have not indicated the type of their disability, or who may have developed or manifested such disability after having been registered, may update their registration records.
Members of the indigenous communities who have previously registered but have not indicated the name of the IP community to which he/she belongs shall be allowed to update his/her registration records.
The updating of the registration records shall be in accordance with the following procedure:
- The PWD/senior citizen/member of ICC/IP voters shall personally appear before the OEO/satellite registration office. PWD/senior citizen voters applying for the updating of their records shall likewise be accommodated in the express lane;
- The EO shall conduct an interview on the personal circumstances in order to establish the identity of the PWD/senior citizen/member of ICC/IP voters. He/she shall be required to present any of the following documents enumerated in Section 12 hereof;
- Once the identity is established, the PWD/senior citizen/member of ICC/IP voters shall accomplish the prescribed form (Annex "E"). PWDs/senior citizens shall indicate the type of disability, assistance needed during election day and willingness to vote in the precincts assigned in accessible polling places (APP), while the members of ICC/IP shall indicate his/her tribe or community and submit the accomplished form to the EO.
- The PWD/senior citizen/member of ICC/IP voters shall be instructed to affix his/her signature in the logbook.
Sec. 40. Assignment of PWDs and Senior Citizens in Accessible Polling Places (APPs). - Special precinct number shall be created for PWDs and senior citizens who manifested their intent to vote in the APP. The special precinct number shall consist of the following:
| Four-digit number | - corresponds to the last precinct in a voting center. |
| Suffix | - "P1" for the first APP "P2"for the next, and so on |
(Example: the last number of established precinct in a voting center is "0005A" then the first special precinct number shall be "0005P1".)
Sec. 41. Extraction of records of PWDs and Senior Citizens in the database. - The records of registered PWDs and senior citizens who have accomplished the Supplementary Data Form (Annex "E") and manifested their intent to vote in the APP shall be tagged in the VRS in a quarterly basis. Final extraction of their records from their original precinct and assignment in the special precinct referred to in the preceding section shall be made after the last Board hearing (November 16, 2015).
Sec. 42. Generation of data of members of ICCs/IPs- The EO shall generate data on registered members of ICCs/IPs for submission to the ITD every three (3) months from the start of the registration period. The ITD shall immediately consolidate the data at the national level and submit the same to the ERSD. The ERSD shall generate statistics on the demographics and other pertinent information involving the members of ICCs/IPs throughout the country. The statistics generated shall be made accessible to concerned government offices, accredited citizens' arms and other organizations that promote their rights, subject to specific guidelines to protect the privacy of the individual/s concerned.
Sec. 43. Withdrawal of intent to vote in APP - PWDs and senior citizens who have previously manifested their intent to vote in an APP and whose records have been transferred to the special precincts, may revert to their regular precincts, unless the same has reached the maximum number of voters. In such cases, he/she shall be included in another precinct comprising/covering the same territorial jurisdiction. For this purpose, he/she shall update again his/her registration record using the Supplementary Data Form (Annex "E") during the period of filling of applications for registration.