IN THE MATTER OF THE TERMS OF REFERENCE (TOR)/REQUEST FOR PROPOSAL (RFP) FOR THE SOLUTIONS, TERMS AND CONDITIONS FOR THE AUTOMATION OF THE MAY 10, 2010 NATIONAL AND LOCAL ELECTIONS
WHEREAS, the COMELEC Technical Staff drafted the Terms of Reference (TOR)/Request for Proposal (RFP) for the Solutions, Terms and Conditions for the Automation of the May 10, 2010 National and Local Elections, and submitted the same to the Comelec Advisory Council (CAC) for review and recommendations;
WHEREAS, on March 6, 2009, the CAC, pursuant to its mandate under Republic Act No. 9369, recommended to the Commission the approval of the TOR/RFP reviewed by it, subject to modifications/revisions of several items in the said TOR/RFP;
WHEREAS, among the modifications/revisions proposed by the CAC are, as follows:
1) Deletion from the TOR/RFP of the Chapter described as "Philippine Election Process Backgrounder" since it may tend to confuse the prospective bidders during the preparation of their bids;
2) Reduction of the cost of procurement of the TOR/RFP from One Million (P1,000,000.00) Pesos to Five Hundred Thousand (P500,000.00) Pesos; and
3) Simplification of the public bidding technical evaluation procedures since the solutions to be proposed by the winning bidder will still require extensive customization to meet the actual Philippine election setting to be used in the May 10, 2010 National and Local Elections.
NOW, THEREFORE, after a careful evaluation, the Commission RESOLVED as it hereby RESOLVES, to approve the recommendations of the CAC stated in the TOR/RFP submitted by it, except that;
1) The Chapter on the "Philippine Election Process Backgrounder" shall still be retained, as an Annex to the TOR/RFP, in order to apprise the prospective bidders of the actual Philippine election setting for the May 10, 2010 National and Local Elections, which setting is essential to enable the prospective bidders to prepare responsive bids;
2) The public bidding evaluation test procedures shall include the operation of the PCOS, Election Management System (EMS), counting, consolidation/canvassing and electronic transmission, using as model the actual flow of documents/transmission to and from the different levels of canvassing; and
3) The non-refundable fee for the purchase of the TOR/RFP and other bid documents shall be maintained at One Million (P1,000,000.00) Pesos.
The Executive Director is hereby directed to cause the revision of the RFP so as to incorporate the recommendations of the CAC that were approved by the Commission as well as the modifications ordered herein.
SO ORDERED.