Invitation to Submit Price Quotation

1. The COMMISSION ON ELECTIONS (COMELEC), through its Bids and Awards Committee (BAC) will undertake Alternative Mode of Procurement and invites interested entities to submit their Price Quotation for the Purchase of Scanners and Servers per approved Purchase Request/s No. 16-07-1180 and No. 16-07-1181 dated July 07, 2016, with the following details:
   
   

   #	QTY	UNIT	ITEM DESCRIPTION/ SPECIFICATION	Estimated Cost Per Unit (in Php)	Approved Budget for the Contract (in Php)	Specifications
   1.	2	units	Documents Scanner	90,000.00	180,000.00	ADF (Automatic Document Feeder); Duplex Scanning; Color - grayscale, monochrome, automatic; 80ppm, 160ipm (200 and 300dpi) simplex & duplex scanning; 150dpi-1200dpi; A4, A5, A6, B5, B6, Business Card, Postcard, Letter, Legal and Custom Size; Automatically recognizes document type by paper length; 6,000 sheets/day; 200,000 sheets/year
   2.	2	units	Tower Server	245,000.00	490,000.00	Processor: at least 2.5ghz xeon dual processor; Storage: 4 x 600gb SAS 2.5/3.5 at least 15k rpm hdd; Memory: 16gb RAM; Optical Drive: built-in DVD-RW; Raid: Raid 0.1 to 5; Display: 20” LED monitor; Peripherals: USB keyboard and mouse; Operating System: License Windows 2012 Server; Other: Redundant/Hot Swappable Power Supply; Warranty: (3) year parts and services
   	Total			670,000.00

   Note: For inquiry regarding Technical Specifications please contact the Office for Overseas Voting (OFOV).
2. Please be reminded that alternative bids shall not be allowed. Alternative bid is defined as an offer by a Bidder in addition or as substitute to its original bid may be included as part of its original bid or submitted separately therewith for purposes of bidding. A bid with options is considered as alternative bid regardless of whether said bid proposal is contained in a single envelope or submitted in two (2) or more envelopes.
3. Any interested entity must submit their quotation in a sealed envelope, using the prescribed form, see Annex "A", not later than September 06, 2016, 2:00 pm at the COMELEC Administrative Services Department, Property Division (c/o Ms. Ma. Vina T. Zamora, Acting Supply Officer V), located at the Ground Floor of Shipping Centre Bldg., A. Soriano St., Intramuros, Manila. Include the following eligibility documents in the sealed envelopes:
   1. Certified True Copy of Mayor's permit,
   2. Certified True Copy of Tax Identification Number (TIN) or TIN Card,
   3. Certified True Copy of Securities and Exchange Commission (SEC) Registration or Department of Trade and Industry (DTI) Registration,
   4. Certified True Copy of Certificate of PhilGEPS Registration, and
   5. List of works done and respective clients.
   Offer/Quotation exceeding the Approved Budget for the Contract (ABC) shall be rejected.
4. The COMELEC reserves the right to accept or reject any offer/quotation, to reject all offer/quotation at any time prior to contract award, to exclude any item or reduce the number of units and the corresponding ABC as determined by COMELEC and to award the contract to the bidder with the most advantageous offer, without thereby incurring any liability to the interested entities.

SIGNED:

CAIGOY, FRITZIE CLAIRE C., BAC Secretariat Head