Invitation to Submit Price Quotation

1. The COMMISSION ON ELECTIONS (COMELEC), through its Bids and Awards Committee (BAC) will undertake Small Value Procurement and invites interested entities to submit their Price Quotation for the Rental of Vehicles for Use During the Association of Asian Election Authorities (AAEA) Executive Board Meeting and General Assembly, with the following details:

#	Item Description and Technical Specifications	Qty	Unit	Unit Cost (in Php)	Approved Budget for the Contract (in Php)
1	Rental of Vehicles for Use During the Association of Asian Election Authorities (AAEA) Executive Board Meeting and General Assembly from October 7 - 11, 2018 (see below for the delivery period, scope of work and other requirements)	1	lot	150,000.00	150,000.00
TOTAL: PHP 150,000.00





I. Delivery Period/ Schedule of Activities/ Scope of Work
Date	Activity	Details
October 6, 7, 8, 11, 12, 13, 2018	Airport transfer (arrival and departure)	6 units of Toyota HiAce Super Grandia or Chevrolet Trailblazer or the like Hotel: Marriot Hotel, Pasay City
October 9-10, 2018	Contingency for airport transfer (arrival and departure)	2 units of Toyota HiAce Super Grandia or Chevrolet Trailblazer or the like Hotel: Marriot Hotel, Pasay City
October 8, 2018	Tour to Santa Rosa, Laguna	1 unit of bus for 40 persons; and 1 unit of Toyota HiAce Super Grandia or the like
October 10, 2018	Tour to the National Museum of National History in Manila	1 unit of bus for 40 persons; and 1 unit of Toyota HiAce Super Grandia or the like
II. Other requirements: Quotation shall be "all-in" including gasoline, toll fee and food of the driver Sound system with microphone for the bus Availability of International Passenger Terminal (IPT) stickers for airport transfer for the sedan and van Accredited by the Department of Tourism (DOT)

Offer/Quotation exceeding the Approved Budget for the Contract (ABC) shall be rejected. (Note: in case of tie in offer/quotation, GPPB Circular 06-2005 shall apply.)

2. Please be reminded that alternative quotations shall not be allowed. Alternative quotation is defined as an offer by the prospective supplier in addition or as a substitute to its original quotation. A quotation with options is considered as alternative quotation.
3. Any interested entity must submit their quotation in a sealed envelope, using the prescribed form, see Annex "A", not later than October 01, 2018, 2:00 PM at the COMELEC Administrative Services Department, Property Division (c/o Ms. Ma. Vina T. Zamora, Acting Supply Officer V), located at the 3rd Floor of Shipping Centre Bldg., A. Soriano St., Intramuros, Manila.
4. Include the following eligibility documents (preferably Certified True Copy) in the sealed envelopes (Note: Pursuant to Section III of Appendix A of Annex H of the R-IRR of R.A. 9184, bidders who already submitted these required documents are no longer required to re-submit the same, unless the document/s have already expired/invalid):
   1. Copy of Mayor's/Business permit,
   2. Proof showing the PhilGEPS Registration No.,
   3. Omnibus Sworn Statement (see Annex "B" for the prescribed format),
5. The COMELEC reserves the right to accept or reject any offer/ quotation, to reject all offer/ quotation at any time prior to contract award, to exclude any item or reduce the number of units and the corresponding ABC as determined by COMELEC and to award the contract to the bidder with the most advantageous offer, without thereby incurring any liability to the interested entities.

SIGNED:

1. SABIO, RENA S., BAC Secretariat Head for Procurement of Goods