Invitation to Submit Price Quotation

1. The COMMISSION ON ELECTIONS (COMELEC), through its Bids and Awards Committee (BAC) will undertake Small Value Procurement and invites interested entities to submit their Price Quotation for the Supply and Delivery of Document Scanner for Use in Document Scanning by Various Comelec Offices, with the following details:

#	Item Description and Technical Specifications	Unit	Qty.	Estimated Cost Per Unit (in Php)	Approved Budget for the Contract (in Php)
1	Document Scanner Type: Sheet Fed, Network Scanner Scanning Face: Simplex/ Duplex Scanning Resolution: 100 to 600 dpi and 1200 dpi (Interpolated) Scanning Speed (Binary / Color 200/300dpi): 65ppm / 130 ipm (minimum) Document Size Minimum: 1.9 in. x 2.1 in. Document Size Maximum: 8.5 in. x Unlimited Document Thickness: 0.04mm - 0.5mm, Embossed Card, Passport (minimum) Feeding Capacity: 100 sheets (minimum) OS: Win Vista, 7, 8, 8.1, 10, Server 2003, 2008, 2012, 2016 Daily Duty Cycle: 8,000 scans per day (minimum) Interface: USB, LAN With user utility software Warranty 3 years on parts and labor Free Operator’s Training	units	5	50,000.00	250,000.00
TOTAL: PhP 250,000.00

Offer/Quotation exceeding the Approved Budget for the Contract (ABC) shall be rejected. (Note: in case of tie in offer/quotation, GPPB Circular 06-2005 shall apply.)

2. Please be reminded that alternative quotations shall not be allowed. Alternative quotation is defined as an offer by the prospective supplier in addition or as a substitute to its original quotation. A quotation with options is considered as alternative quotation.
3. Any interested entity must submit their quotation in a sealed envelope, using the prescribed form, see Annex "A", not later than April 24, 2018, 4:00 PM at the COMELEC Administrative Services Department, Property Division (c/o Ms. Ma. Vina T. Zamora, Acting Supply Officer V), located at the 3rd Floor of Shipping Centre Bldg., A. Soriano St., Intramuros, Manila.
4. Include the following eligibility documents (preferably Certified True Copy) in the sealed envelopes (Note: Pursuant to Section III of Appendix A of Annex H of the R-IRR of R.A. 9184, bidders who already submitted these required documents are no longer required to re-submit the same, unless the document/s have already expired/invalid):
   1. Copy of Mayor's/Business permit,
   2. Proof showing the PhilGEPS Registration No., and
   3. Omnibus Sworn Statement (see Annex "B" for the prescribed format).
5. The COMELEC reserves the right to accept or reject any offer/ quotation, to reject all offer/ quotation at any time prior to contract award, to exclude any item or reduce the number of units and the corresponding ABC as determined by COMELEC and to award the contract to the bidder with the most advantageous offer, without thereby incurring any liability to the interested entities.

SIGNED:

1. SABIO, RENA S., BAC Secretariat Head for Procurement of Goods