Invitation to Bid

1. The COMMISSION ON ELECTIONS (COMELEC), through its Bids and Awards Committee (BAC), invites interested bidders to apply for eligibility and to bid for the PRINTING AND DELIVERY OF ENVELOPES FOR VOTING AND COUNTING FOR THE OCTOBER 31, 2016 BARANGAY AND SANGGUNIANG KABATAAN ELECTIONS with the total Approved Budget for the Contract (ABC) of Thirty Million Seven Hundred Fifty Seven Thousand Seven Hundred Sixty Eight Pesos and Eighty Centavos (Php30,757,768.80) inclusive of all taxes, such as, but not limited to, value added tax ( VAT), income tax, local taxes, and other fiscal levies.
   
   

   CEF No.	Title/Description	Quantity	Unit Cost (Php)	Total Cost (Approved Budget for the Contract)	Bidding Documents Fee
   28BGY, 15BGY, 16BGY, 16BGY-A, 16BGY-B, 16BGY-C, 16BGY-D	Envelopes for BGY Official Ballots, Counted Official Ballots, Excess, Marked, Spoiled, Torn Half of Unused Official Ballots, Other Half of Torn Unused Official Ballots for Barangay Elections	143,286 sets	65.8/set (1 set of 7pcs.)	Php9,428,218.80	Php10,000.00
   28SK, 15SK, 16SK, 16SK-A, 16SK-B, 16SK-C, 16SK-D	Envelopes for SK Official Ballots, Counted Official Ballots, Excess, Marked, Spoiled, Torn Half of Unused Official Ballots, Other Half of Torn Unused Official Ballots for SK Elections	170,500 sets	65.8/set (1 set of 7pcs.)	Php11,218,900.00	Php25,000.00
   17H-BGY to 17K-BGY	Envelopes for Election returns for Barangay Elections -copy for the Barangay Board of Canvassers -copy for the Election Officer -copy for the Ballot Box -copy for the Secretary, SB	170,500 sets	31.33/set (1 set of 4pcs.)	Php5,341,765.00	Php10,000.00
   17H-SK to 17J-SK	Envelopes for Election returns for SK Elections -copy for the Barangay Board of Canvassers -copy for the Election Officer -copy for the Ballot Box	170,500 sets	23.67/set (1 set of 3pcs.)	Php4,035,735.00	Php5,000.00
   19 & 19-A	Envelopes for Keys of Ballot Box	341,000 pcs.	2.15/pc.	Php733,150.00	Php1,000.00
   Total				Php30,757,768.80

   Bids received in excess of the ABC shall be automatically rejected at bid opening.

2. Bidders should have completed, within five (5) years from the date of submission and receipt of bids, a contract similar to the Project. The description of an eligible bidder is contained in the Bidding Documents, particularly, in Section II - Instructions to Bidders.
3. Bidding will be conducted through open competitive bidding procedure using a non-discretionary "pass/ fail" criterion as specified in the Implementing Rules and Regulations (IRR) of Republic Act (RA) No. 9184, otherwise known as the "Government Procurement Reform Act".
4. Bidding is restricted to Filipino citizens/sole proprietorships, partnerships, or organizations with at least sixty percent (60%) interest or outstanding capital stock belonging to citizens of the Philippines, and to citizens or organizations of a country the laws or regulations of which grant similar rights or privileges to Filipino citizens, pursuant to RA 5183 and subject to Commonwealth Act 138.
5. A complete set of Bidding Documents may be purchased by interested Bidders who wish to participate in the bidding process from July 19, 2016 to August 8, 2016 (before the deadline of the submission of bids), Mondays to Saturdays, from 8:00 am to 5:00 pm, from the address below and upon payment of a non- refundable fee for the Bidding Documents.

   Copy of it may also be downloaded from the website of the Philippine Government Electronic Procurement System (PhilGEPS) and the COMELEC website.

6. The BAC will hold a Pre-Bid Conference on July 26, 2016, at 10:00 am at the COMELEC Session Hall Conference Room, 8th Floor Palacio del Gobernador Bldg., Gen. Luna cor. Postigo Sts., Intramuros, Manila, to discuss Eligibility Requirements and the Technical and Financial Components of this Project. All interested bidders may raise and submit queries or clarifications regarding the Bidding Documents.
7. Submission of Bids shall be on August 8, 2016 on or before 9:00 a.m. at the BAC Secretariat Office, 7th Floor Palacio del Gobernador Bldg., Gen. Luna cor. Postigo Sts., Intramuros, Manila. Opening of Bids shall be on the same day, August 8, 2016, 10:00 a.m. at the COMELEC Session Hall Conference Room, 8th Floor Palacio del Gobernador Bldg., Gen. Luna cor. Postigo Sts., Intramuros, Manila.
8. Bids will be opened in the presence of the Bidders' representatives who choose to attend at the address below. All Bids must be accompanied by a bid security in any of the acceptable forms and in the amount stated in BDS Clause 18.

   Late bids shall not be accepted.

9. The COMELEC reserves the right to accept or reject any bid, to annul the bidding process, to reject all bids at any time prior to contract award, or to reduce the corresponding ABC and Terms of Reference (TOR), without thereby incurring any liability to the affected bidder or bidders.

SIGNED:

1. AGUILA- FLORES, HELEN G., BAC Chairperson