Notice of Conduct of Negotiated Procurement

1. The COMMISSION ON ELECTIONS (COMELEC), through its Bids and Awards Committee (BAC) will undertake Negotiated Procurement - Two Failed Biddings and invites interested entities to submit their Sealed Bid Offer for the Supply and Delivery of Two (2) Units of Service Utility Vehicle (SUV), One (1) Unit of Multi-Purpose Vehicle (MPV) and One (1) Unit of Asian Utility Vehicle (AUV):
   

   Lot	Particular	Qty.	Unit Cost (Php)	Approved Budget for the Contract (ABC)(Php)
   1	Service Utility Vehicle (SUV)	2 Units	1,600,000.00	3,200,000.00
   2	Multi-Purpose Vehicle (MPV)	1 Unit	1,600,000.00	1,600,000.00
   3	Asian Utility Vehicle (AUV)	1 Unit	1,000,000.00	1,000,000.00
   TOTAL ABC				5,800,000.00

   Note: see attached Annex "A" for the Technical Specification of the Vehicles

   Bid Offer exceeding the Approved Budget for the Contract (ABC) shall be rejected.

2. To ensure effective competition, the BAC will hold a Negotiation Conference on June 20, 2017, 10:00 a.m. at the ASD Multi-Purpose Hall, 3rd Floor Shipping Centre Bldg., A. Soriano St. Intramuros, Manila. This Negotiation Conference will give prospective bidders equal time and opportunity to negotiate and discuss the technical and financial requirements to be able to submit a responsive quotation.
3. Any interested entity must submit their bid offer in a sealed envelope, using the prescribed form, see Annex "B", not later than June 23, 2017, 10:00 a.m. at the Comelec BAC Secretariat Office located at the ODEDA, 7th Floor Palacio del Gobernador Gen. Luna St. Intramuros, Manila. Include the following eligibility documents in the sealed envelopes:
   1. Bidder's Compliance with the Technical Specifications (see Annex "A"), and
   2. Certified True Copy of PhilGEPS Registration, and
   3. Omnibus Sworn Statement (see Annex "C" for the prescribed format)
   Opening sealed bids shall be on the same day June 23, 2017, 10:00 a.m. at the COMELEC Session Hall, 8th Floor, Palacio del Gobernador Bldg., Gen. Luna cor. Postigo Sts., Intramuros, Manila right after the deadline for the Submission of Bids. Bids will be opened in the presence of the bidders' representatives who choose to attend. Late bids shall not be accepted.
4. The COMELEC reserves the right to accept or reject any offer/quotation, to reject all offer/quotation at any time prior to contract award, to exclude any item or reduce the number of units and the corresponding ABC as determined by COMELEC and to award the contract to the bidder with the most advantageous offer, without thereby incurring any liability to the interested entities.

SIGNED:

1. AGUILA-FLORES, HELEN G., BAC Chairperson