Invitation to Bid

1. The COMMISSION ON ELECTIONS (COMELEC), through its Bids and Awards Committee (BAC), invites interested bidders to apply for eligibility and to bid for the SUPPLY AND DELIVERY OF VARIOUS SUPPLIES AND SUPPLIES FOR THE WORKING COMMITTEES FOR THE OCTOBER 31, 2016 BARANGAY AND SANGGUNIANG KABATAAN ELECTIONS with the total Approved Budget for the Contract (ABC) of One Hundred Seventy Eight Million Seven Hundred Forty Thousand Eighty Eight Pesos and Twenty Six Centavos (Php178,740,088.26) inclusive of all taxes, such as, but not limited to, value added tax ( VAT), income tax, local taxes, and other fiscal levies.
   
   

   Item No.	Title/Description	Quantity	Unit Cost (Php)	Total Cost (Approved Budget for the Contract)	Bidding Documents Fee
   1.	Ballpen	2,035,000 pieces	4.24	Php8,628,400.00	Php10,000.00
   2.	Bond Paper Long	6,820 reams	116.17	Php792,279.40	Php1,000.00
   3.	Plastic Security Seal for the Ballot Box	358,961 pieces	16.50	Php5,922,856.50	Php10,000.00
   4.	Thumbprint/Fingerprint Taker	284,620 pieces	26.48	Php7,536,737.60	Php10,000.00
   5.	Indelible Stain Ink	312,408 bottles	154.00	Php48,110,832.00	Php25,000.00
   6.	Ballot Secrecy Folder	1,896,570 pieces	6.58	Php12,479,430.60	Php25,000.00
   7.	Padlock with keys (COMELEC insignia written on face)	166,732 pieces	137.85	Php22,984,006.20	Php25,000.00
   8.	Continuous Form for PCVL	17,780 boxes	1,300.00	Php23,114,000.00	Php25,000.00
   9.	Bond Paper (A4) for EDCVL	23,206 reams	201.99	Php4,687,379.94	Php5,000.00
   PRINTER RIBBONS/TONNER
   Item No.	Title/Description	Quantity	Unit Cost (Php)	Total Cost (Approved Budget for the Contract)	Bidding Documents Fee
   10.	LEXMARK 2400 SERIES/2581	9,348 pieces	797.00	Php7,450,356.00	Php10,000.00
   11.	PEARL 350	2,769 pieces	510.00	Php1,412,190.00	Php5,000.00
   12.	EPSON FX - 2190	3,699 pieces	323.98	Php1,198,402.02	Php5,000.00
   CARBONLESS PAPER
   13.	Coated Front (CF)	1,193 reams	8,136.00	Php9,706,248.00	Php25,000.00
   	Coated Back (CB)	1,202 reams	7,560.00	Php9,087,120.00
   	Coated Front and Back (CFB)	933 reams	14,510.00	Php13,537,830.00
   Sub-total for Carbonless Paper				Php32,331,198.00
   SUPPLIES FOR USE BY WORKING COMMITTEES
   14.	Corrugated Box for Election Returns	7,000 boxes	82.86	Php580,020.00	Php1,000.00
   15.	Kraft Paper	1,200 bundles	1,260.00	Php1,512,000.00	Php5,000.00
   Total				Php178,740,088.26

   Bids received in excess of the ABC shall be automatically rejected at bid opening.

2. Bidders should have completed, within five (5) years from the date of submission and receipt of bids, a contract similar to the Project. The description of an eligible bidder is contained in the Bidding Documents, particularly, in Section II - Instructions to Bidders.
3. Bidding will be conducted through open competitive bidding procedure using a non-discretionary "pass/ fail" criterion as specified in the Implementing Rules and Regulations (IRR) of Republic Act (RA) No. 9184, otherwise known as the "Government Procurement Reform Act".
4. Bidding is restricted to Filipino citizens/sole proprietorships, partnerships, or organizations with at least sixty percent (60%) interest or outstanding capital stock belonging to citizens of the Philippines, and to citizens or organizations of a country the laws or regulations of which grant similar rights or privileges to Filipino citizens, pursuant to RA 5183 and subject to Commonwealth Act 138.
5. A complete set of Bidding Documents may be purchased by interested Bidders who wish to participate in the bidding process from July 1, 2016 to July 25, 2016 (before the deadline of the submission of bids), Mondays to Saturdays, from 8:00 am to 5:00 pm, from the address below and upon payment of a non-refundable fee for the Bidding Documents.

   Copy of it may also be downloaded from the website of the Philippine Government Electronic Procurement System (PhilGEPS) and the COMELEC website.

6. The BAC will hold a Pre-Bid Conference on July 11, 2016, at 10:00 am at the COMELEC Session Hall, 8th Floor Palacio del Gobernador Bldg., Gen. Luna cor. Postigo Sts., Intramuros, Manila, to discuss Eligibility Requirements and the Technical and Financial Components of this Project. All interested bidders may raise and submit queries or clarifications regarding the Bidding Documents.
7. Submission of Bids shall be on July 25, 2016 on or before 9:00 a.m. at the BAC Secretariat Office, 7th Floor Palacio del Gobernador Bldg., Gen. Luna cor. Postigo Sts., Intramuros, Manila. Opening of Bids shall be on the same day, July 25, 2016, 10:00 a.m. at the COMELEC Session Hall, 8th Floor, Palacio del Gobernador Bldg., Gen. Luna cor. Postigo Sts., Intramuros, Manila.
8. Bids will be opened in the presence of the Bidders’ representatives who choose to attend at the address below. All Bids must be accompanied by a bid security in any of the acceptable forms and in the amount stated in BDS Clause 18.

   Late bids shall not be accepted.

9. The COMELEC reserves the right to accept or reject any bid, to annul the bidding process, to reject all bids at any time prior to contract award, or to reduce the corresponding ABC and Terms of Reference (TOR), without thereby incurring any liability to the affected bidder or bidders.

SIGNED:

1. AGUILA- FLORES, HELEN G., BAC Chairperson