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Minute Resolution No. 14-0701

Date: 07 October 2014

IN THE MATTER OF THE PROPOSAL TO ROLL-OUT iREHISTRO.COM PROJECT TO BARCELONA, SPAIN AND ALL NCR OFFICES

This pertains to the Memorandum dated October 2, 2014 of Commissioner AI A. Parreño proposing to roll-out iRehistro.com Project to Barcelona, Spain and ALL NCR offices.

The Memorandum of Commissioner Parreño reads:

  1. EXECUTIVE SUMMARY:

    The iRehistro.com Project aims to accomplish 136,589 application forms through the iRehistro online facility, which shall be implemented simultaneously in the Post located at BARCELONA, SPAIN and ALL NCR Offices on 20 October 2014. The budgetary requirement of 56,400 Php shall be necessary to efficiently carry out all operational aspects of this roll-out plan.
    1. 1.1.OBJECTIVE:
      1. 1.1.1.Post located in Barcelona, Spain
        Services Quantity
        Estimated Registrants 6,183
        iRehistro Objective 10% 618
      2. 1.1.2.All NCR Districts
        Services Quantity
        No biometrics 627,156
        Estimated Registrants 732,557
        Total 1,359,713
        iRehistro Objective 10% 135,971.3
    2. 1.2.TARGET AUDIENCE:
      1. 1.2.1. Overseas Post located at Barcelona, Spain
      2. 1.2.2. All COMELEC Fields Offices in the National Capital Region including the project pilot area of Quezon City:
        Caloocan 1st District Pasay 1st District
        Caloocan 2nd District Pasay 2nd District
        Las Piñas Pasig 1st District
        Makati 1st District Pasig 2nd District
        Makati 2nd District Pateros
        Malabon Quezon City 1st District
        Mandaluyong Quezon City 2nd District
        Manila 1st District Quezon City 3rd District
        Manila 2nd District Quezon City 4th District
        Manila 3rd District Quezon City 5th District
        Manila 4th District Quezon City 6th District
        Manila 5th District San Juan
        Manila 6th District Taguig
        Marikina Valenzuela 1st District
        Muntinlupa Valenzuela 2nd District
        Navotas
        Paranaque
    3. 1.3BUDGET:
      Action Plan Budget Requirement
      I. iREHISTRO Project Pilot in Barcelona, Spain No cost c/o DFA/ASD
      II. LAUNCHING OF THE iREHISTRO PSA (NCR) No cost c/o NYC
      a. Press Conference inviting all major media outfits
      1. Print Media
      2. Radio Networks
      3. TV Networks
      4. Online News Networks
      b. Radio and TV Guestings.
      1. Major Radio Networks (DZRH, DZMM, DZXL, DZBB, etc)
      2. Unang Hirit - GMA Network News
      3. Umagang Kayganda - ABS-CBN News and Public Affairs
      		 No cost
      c. Uploading of the iREHISTRO PSA at the COMELEC Website and announcement of the link at the COMELEC Social Media Accounts.
      1. www.comelec.gov.ph
      2. www.iRehistro.com
      3. Facebook account - comelec info ed/iRehistro Page
      4. Twitter account - @comelectv info ed
      5. Youtube - comelectv infor ed
      6. www.comelec.wordpress.com
      		 No cost
      d. Agreements (MOA) with four (4) major shools in Metro Manila (UST, University of the East, Lyceum, and Adamson University). Letran and Miriam College has also signified their interest in joining the project.
      The EID 'New-V' Project engages student organization to disseminate information pertaining to the ongoing System of Continuing Registration as well as to identify problems encountered by the students, their immediate family and community with [regard] to registration.
      The project will include a campaign to promote the iREHISTRO project.       		No cost
      III. Deployment of Campaign Materials No cost
      a. 7-Eleven Branches - currently, 7-11 has a network of 427 branches all over Metro Manila. We may propose to the management of 7-11 to display countertop information materials and posters.
      b. Deployment of Posters (18 by 24) or other forms of information materials at commercial establishment with high volume of foot traffic.
      1. Since we already have an existing MOA with the Robinsons Mall, we may display [iRehistro] information materials at strategic areas in the mall.
      2. We may also propose partnership with other government agencies with high volume of transaction like the NSO, GSIS, SSS, BIR, LTO, Pagibig etc. to display information materials at their frontline offices.
      3. Commercial buildings may also be engaged to display information materials.
      		 15 pesos per piece
      1000 minimum
      1000 x 15 (Php)
      = 15,000 Php
      c. Stickers to be produced and deployed at Public Utility Vehicles like jeepneys, bus and tricycles. 5000 pieces 4.00 pesos per piece
      5000 x 4
      =20,000
      Handbills produced in-house thru EID and ASD Bond Paper, Risograph cartridge and Master - No cost
      USB Flash drives for OEOs for the extraction of application forms 350 pesos per piece
      350 x 32 (districts)
      = 11,200 Php
      V. Training Meals for EOs/EAs 150 per person
      32 EO, 32 EA, 4 Trainers/Facilitators
      150 x 68
      = 10,200 Php
      TOTAL: 56,400 Php
    4. 1.4LEGAL:
      1. 1.4.1 Get En Banc Approval of the iRehistro Roll-out Plan on 07 October 2014 which includes:
        1. Approval of Roll-out plan
        2. Approval of budget
        3. Approval of Public Awareness Campaign
      2. 1.4.2. Approval of Supplemental GI for Overseas Registration on 14 October 2014
    5. 1.5ISSUES:
      1. 1.5.1. Difficult training operations for overseas - train DFA staff who would duplicate process to Post staff; provide extensive project kit and provide timely technical support
      2. 1.5.2 Weak ISP signal in some NCR districts, this may affect extraction of application forms - laptops are mobile and may be positioned in spots where signal is high, this is feasible since extraction of all forms shall be done once a day at the start of the working day.
      3. 1.5.3 Low turn-out of on-line registrants in NCR - efficient Awareness Campaign, deploy campaign materials to PUVs, LRT/MRT, Ports and other conspicuous areas.
    6. 1.6.INFRASTRUCTURE:
      Area ISP People Space
      Barcelona, Spain
      ✔
      ✔ 2
      ✔
      Caloocan 1st District
      ✔
      ✔ 15
      ✔
      Caloocan 2nd District
      ✔ 10
      ✔
      Las Piñas
      ✔ 11
      ✔
      Makati 1st District
      ✔ 9
      ✔
      Makati 2nd District
      ✔ 8
      ✔
      Malabon
      ✔ 7
      ✔
      Mandaluyong
      ✔ 7
      ✔
      Manila 1st District
      ✔
      ✔ 10
      ✔
      Manila 2nd District
      ✔ 6
      ✔
      Manila 3rd District
      ✔ 7
      ✔
      Manila 4th District
      ✔ 7
      ✔
      Manila 5th District
      ✔ 9
      ✔
      Manila 6th District
      ✔ 9
      ✔
      Marikina
      ✔ 5
      ✔
      Muntinlupa
      ✔ 9
      ✔
      Navotas
      ✔ 6
      ✔
      Paranaque
      ✔ 11
      ✔
      Pasay 1st District
      ✔ 7
      ✔
      Pasay 2nd District
      ✔ 7
      ✔
      Pasig 1st District
      ✔ 7
      ✔
      Pasig 2nd District
      ✔ 9
      ✔
      Pateros
      ✔ 3
      ✔
      Quezon City 1st District
      ✔ 6
      ✔
      Quezon City 2nd District
      ✔ 6
      ✔
      Quezon City 3rd District
      ✔ 7
      ✔
      Quezon City 4th District
      ✔ 7
      ✔
      Quezon City 5th District
      ✔ 6
      ✔
      Quezon City 6th District
      ✔ 6
      ✔
      San Juan
      ✔ 5
      ✔
      Taguig
      ✔ 8
      ✔
      Valenzuela 1st District
      ✔ 6
      ✔
      Valenzuela 2nd District
      ✔ 6
      ✔
    7. 1.7.PROJECT PILOT CURRENT STATISTICS: (Q.C. as of 01 Oct. 2014)
      CITY/MUNICIPALITY/DISTRICT ACCUMULATED TOTAL
      8/11 - 10/01
      QUEZON CITY, 1ST DISTRICT 94
      QUEZON CITY, 2ND DISTRICT 100
      QUEZON CITY, 3RD DISTRICT 102
      QUEZON CITY, 4TH DISTRICT 84
      QUEZON CITY, 5TH DISTRICT 121
      QUEZON CITY, 6TH DISTRICT 120
      QC SUB-TOTAL 621
      NON..QC SUB-TOTAL 2090
      OVERALL TOTAL 2711
    8. 1.8ACCESSIBILITY:

      The COMELEC website including the iRehistro Page is Philippine Web Accessibility Group (PWAG) compliant. This certification signifies that the COMELEC website and iRehistro Page are accessible to all sectors including Persons With Disabilities (PWD).
    9. 1.9.LOGISTICS:
      Project Requirements Responsible Details
      Laptop ASD Install OAFS System; for extraction of Applications
      USB ASDIITD Transfer Extracted Applications to Server
      ISP Connection ASD Required for Application Form Extraction
      iRehistro Kit/Manual ITO Serves as reference for EOs and EAs
    10. 1.10.IMPLEMENTATION/ACTION PLAN (AII NCR Districts):
      Schedule Approval Installation Training Go-live Post Go-live
      Week 1 (Oct. 06-10) En Banc Session to discuss and approve project roll-out Installation of OAFS and Update ofVRS (NCR) OEO training;Deploy Laptops and USB; distribution of iRehistro Kits; (NCR)
      Week 2 (Oct. 13 -17) Supplemental Gl for Overseas Registration Deadline for ISP connections for NCR Post staff training; distribution of iRehistro Kits; (Spain)
      Week 3 (Oct. 20-24) Ocular Inspection (NCR) PROJECT LAUNCH (Spain and NCR); Deploy lTD Technical Support Staff to OEO (NCR) Public Awareness Campaign Launch
  • REQUESTED ACTION:
    1. 2.1. Approve the iRehistro.com Project Roll-out Plan to Barcelona, Spain and ALL NCR Offices to commence on 20 October 2014.
    2. 2.2. Approve the iRehistro.com Project Budget requirement amounting to 56,400 Php.
    3. 2.3. Approve the iRehistro.com Project IMPLEMENTATION/ACTION PLAN.
    4. To authorize the following Departments/Offices of the Commission to implement and perform all official acts as may be necessary for the purposes of the project:
      1. Office For Overseas Voting
      2. Information Technology Department;
      3. Administrative Service Department;
      4. Election and Barangay Affairs Department;
      5. Education and Information Department;
      6. Law Department;
      7. Finance Service Department; and
      8. Personnel Department.
      9. Office of the Regional Election Director - National Capital Region
    5. 2.5 To request CITTI (COMELEC ICT Training Insitute) to conduct the training required for the iRehistro.com project.

      6. xxx.

    The Commission RESOLVED, as it hereby RESOLVES, to grant the foregoing requests of Commissioner AI A. Parreño, as follows:

    1. To approve the iRehistro.com Project Roll-out Plan to Barcelona, Spain and ALL NCR Offices to commence on 20 October 2014;
    2. To approve the iRehistro.com Project budgetary requirement in the total amount Fifty Six Thousand Four Hundred Pesos (Php56,400.00), subject to auditing rules and regulations;
    3. To approve the aforementioned iRehistro.com Project IMPLEMENTATION/ACTION PLAN;
    4. To authorize the following Departments/Offices of the Commission to implement and perform all official acts as may be necessary for the purposes of the project:
      1. Office For Overseas Voting;
      2. Information Technology Department;
      3. Administrative Services Department;
      4. Election and Barangay Affairs Department
      5. Education and Information Department;
      6. Law Department;
      7. Finance Service Department;
      8. Personnel Department; and
      9. Office of the Regional Election Director - National Capital Region
    5. To direct the COMELEC ICT Training Institute (CITTI) to conduct the training required for the iRehistro.com Project.

    Let the Office of Commissioner Al A. Parreño, the Finance Services Department, and the COMELEC ICT Training Institute implement this Resolution.

    SO ORDERED.



    • SIGNED:

    • BRILLANTES JR., SIXTO S., Chairman
    • TAGLE, LUCENITO N., Commissioner
    • LIM, CHRISTIAN ROBERT S., Commissioner
    • PARREÑO, AL A., Commissioner
    • GUIA, LUIE TITO F., Commissioner
    • LIM, ARTHUR D., Commissioner
    • YUSOPH, ELIAS R., Commissioner


    Attachment(s)

    Signed Copy [.pdf 1,097 KB]